AuditReady.care
Features

Everything UK care providers need to look after their sponsor licence

AuditReady.care is a sponsor licence compliance platform built for UK care providers, not a general HR tool adapted to fit. Here is every capability, grouped by the compliance area it supports.

01 · Sponsor Management

Every Home Office reportable event, deadline-tracked

The moment a worker's role, salary, hours, address or visa status changes — or your Authorising Officer, Level 1 User or key contact changes at the sponsor level — AuditReady.care raises a report, sets the working-day deadline and keeps it in view until it is done.

  • Worker-level events (10 working-day deadline): salary changes, role or duties changes, permanent hours changes, delayed start, unauthorised absence, end of sponsorship, sponsorship no longer required, SOC code review.
  • Organisation-level events (20 working-day deadline): change of Authorising Officer, Level 1 or Level 2 User, key contact, company or trading name, registered or trading address, branch opened or closed, ownership / merger / takeover, parent company, insolvency, cessation of trading, sponsor licence renewal.
  • Deadline tracker highlights overdue reports in red and due-in-3-days in amber right on the dashboard.
  • One-click launch of the Home Office SMS portal from every report, with confirmation-of-update evidence captured.
  • SMS Reporting Register with Status / Type / Subject / Site filters and a full activity timeline per report.
02 · Employment Compliance

A compliance status you can rely on

The green / amber / red status you see next to every worker is the same status a Home Office visit would derive from their file. It considers every mandatory document, every expiry date, and every certification.

  • Mandatory documents tracked: Right-to-Work check, DBS / PVG, employment contract, application form, CV, interview record, job offer, job description, English test, employment reference.
  • Expiry-date tracking on every document with automatic alert generation.
  • Certifications register for contract, right-to-work and qualifications — kept alongside the documents table.
  • Absence log with automatic Home Office trigger detection when unauthorised absence crosses the 10-working-day threshold.
  • Colour-coded status on the workers list, per-site view, dashboard and audit pack — all derived from a single source of truth.
03 · Audit Pack

Home Office-ready pack in one click

A Home Office visit means every worker's file, every declaration, every certificate — on demand. Generate a printable pack for a single worker or your entire tenant in seconds.

  • Whole-tenant CSV compliance report with every worker, document and status row.
  • Per-worker printable audit pack — personal details, sponsorship, documents, absence, compliance log, onboarding declarations.
  • Always up to date — nothing to prepare before an inspection.
  • Exportable at any time by any user with Compliance Manager or above permission.
04 · Sites & Regulators

Every site, every regulator grade, in one view

Multi-site care groups can see every home, its head-office contact, its Care Inspectorate grades, sponsored worker headcount and % of sponsored staff — without opening five spreadsheets.

  • Care Inspectorate five Key Questions with 1–6 grades and last-inspection date.
  • Care Home Contact name, telephone and email per site — for account-level correspondence.
  • Head Office flag for the site that manages the overall contract (may have no workers).
  • Sponsored / total staff / % sponsored per site (Super Admin view).
  • CQC-friendly framework support in-progress for England-based providers.
05 · Onboarding

Structured 5-step new-worker workflow

From identity checks through sponsorship, contact details, declarations and sign-off — every new sponsored worker follows the same journey with timestamps retained forever.

  • Step 1 — Identity & Right to Work
  • Step 2 — Sponsorship (CoS, visa, SOC code)
  • Step 3 — Contact & emergency contact
  • Step 4 — Declarations (data protection, working hours, absence, safeguarding)
  • Step 5 — Sign-off with named authoriser
  • Progress bar per worker so managers can spot the stuck ones at a glance.
06 · Alerts & Tasks

The system tells you what needs attention

AuditReady.care watches every worker for anything about to expire, anything missing, and anything the Home Office would flag. Each alert is paired with a task so the fix has an owner and a due date.

  • Automatic alerts for expiring RTW, expiring CoS, missing mandatory documents, unauthorised absence, upcoming compliance checks.
  • Alert-to-task pairing so nothing turns into an orphaned notification.
  • Task filters by status, priority, assignee, site.
  • Dedup and idempotency — an in-progress task will not regenerate on the next dashboard load.
07 · User & Team Management

The right people see the right things

Give Home Managers access to their own site only, give Compliance Managers group-wide visibility, keep Super Admin actions gated. All with invite-only, 2FA-enforced sign-in.

  • Roles: Owner, Super Admin, Admin, Compliance Manager, Home Manager.
  • Assigned-site restriction for Home Managers.
  • Invite-email flow (no shared passwords, no temp-password sharing).
  • One-click resend invite / password reset / role change / deactivate.
  • Immutable audit trail of every permission change.
08 · Support Centre

In-app support that goes to a human

When something's not right, your team don't hunt through emails or Slack — they open a ticket from within the app. It routes to the support inbox, keeps the conversation in one thread, and closes with a resolution note.

  • In-app ticket creation, categorisation and threading.
  • Automatic email notifications to support@audit-ready.care for new tickets and customer replies.
  • Internal notes for Super Admin coordination that customers never see.
  • Ticket history retained per tenant for reference.
09 · Data ownership

Your data leaves with you

Because it's your data. Full export at any time, formats that any competent office tool can open, no lock-in.

  • One-click whole-tenant CSV export.
  • Per-worker audit pack export as HTML → printable PDF.
  • Standard Postgres schema documented and shareable on request.
  • Documented archive-and-delete process for offboarded workers that preserves audit history.
On the roadmap

What’s coming next

CQC (England) framework
Site grades and inspection notes for CQC-registered services alongside the existing Care Inspectorate framework.
Native SMS API integration
Where UKVI permits, submit reportable events directly from AuditReady.care instead of hand-actioning them on the SMS portal.
Xero / Sage payroll link
Auto-detect salary and hours changes from your payroll system and pre-fill the reportable-event form.
Worker self-service portal
Sponsored workers upload their own documents, acknowledge policies and see their compliance status.
Try it against your setup
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